Job Duties

• Act as the primary contact point between the HR Department and the Facilities Management (FM) team.
• Disseminate HR communications, circulars, and updates to FM staff.
• Provide daily secretarial and administrative assistance to the Manager – Facilities and senior team members.
• Prepare letters, internal memos, reports, and other correspondence as required.
• Liaise with internal departments such as HR, Finance, IT, Security, and Housekeeping to coordinate facility-related requirements.
• Communicate with external vendors and service providers for quotations, follow-ups, and documentation.
• Schedule and organize departmental meetings, record minutes, and track action items.
• Handle departmental stationery, consumables, and asset records.

Requirements

• Female
• Age Below 45
• Diploma or Bachelor’s Degree in Business Administration, Human Resources, or a related field.
• 2–4 years of experience in administrative or secretarial roles (experience in HR coordination or facility operations will be an advantage).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong interpersonal, coordination, and organizational abilities.