Shipping/Logistics/Purchasing/Procurements/Supply Chain
Commercial Assistant Full-Time
Job Duties
- Ensure the accurate preparation and timely submission of the monthly fleet vehicle running report to support payment processing. Verify that all necessary data points (mileage, invoices, etc.) are gathered and reported clearly.
- Ensure the accurate collection of fleet vehicle mileage data from drivers and the generation of detailed running reports, incorporating both GM and GPS data for fixed and FG (finished goods) vehicles.
- Ensure the timely and accurate distribution of weekly running charts to drivers, which includes critical details (Mileage, customer seal, number of boxes, invoices, and hold-up reasons).
- Ensure the accurate preparation and timely submission of required documents to the Colombo BOI (WTC) for obtaining necessary approvals for chemical loans, yarn transferring, subcontracting, machinery spare parts, and other special approvals.
- Ensure the accurate and timely uploading of manual packing list to the portal on time for customer to proceed GRN
- Upload invoice to the portal to proceed the payment
- Effective communication and resolution of portal-related issues by coordinating with merchants, customers, and the sales team. (GRN revise, price mismatch, quantity exceed, incorrect item code etc).
- Timely and accurate collection of Proof of Delivery (POD) documents from the Delivery vehicles.
- Submit local GRN document to the BOI and get the approvals for local sale.
- Handle responsibilities related to export invoicing
- Obtain online approval for the Certificate of Origin (CO) by submitting the packing list, IOC, invoice, and CUSDEC.
- Upload the manual packing list to the portal to proceed the GRN.
- Upload invoice to the portal to proceed the payment
- Arrange and hand over export courier documents to the guard room.
- Submit Export Letters of Credit (LCs) to bank on time.
- Maintain the records and submit all the clearing and forward invoices to the finance on time.
- Communicate with guard room regarding import shipment arrival time and documentary)
- Book commitment vehicle through the system
Requirements:
- Male
- Diploma or Higher Diploma in Logistic Management or any related area.
- A degree would be an added advantage
- 1-2 years of experience in a similar field
- Effective Decision Making
- Good negotiating skills
- Good Relationships with suppliers and customers
- Good Communication and Analytical Skills