Job Duties:

• Coordinate the preparation, drafting, renewal, and maintenance of supplier agreements, service contracts, and other operational contractual documents.
• Verify and process monthly and annual invoices related to operational contracts, outsourced services, and suppliers.
• Coordinate the allocation and deployment of outsourced janitorial staff according to approved manpower requirements and operational needs.
• Handle departmental correspondence, including letters, emails, notices, reports, and other administrative communications.
• Coordinate administrative requirements across Tenant Relations, Housekeeping / Ancillary Services, Concierge / Customer Service, and Kids Play Area units.

Requirements:

• Male/ Female
• Age below 35
• Minimum 2–4 years of relevant experience in operations administration, contract administration, facilities management, secretarial services, or a similar administrative role.
• A bachelor's degree, diploma, or professional qualification in Business Administration, Management, Operations Management, or a related field will be an advantage.
• Experience in real estate, property management, shopping malls, commercial buildings, hospitality, or facilities management will be an added advantage.
• Experience in supplier coordination, invoice processing, document control, or outsourced manpower scheduling is preferred.
• Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to prioritize tasks, meet deadlines, and work independently.