Job Duties:

• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation and, occasionally, take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, inquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Prior experience in an executive assistant role, preferably in the legal field
• Excellent written and verbal communication, as well as interpersonal skills
• Ability to multitask and work in a fast-paced environment
• Taking dictation and minutes
• Screening phone calls, inquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Devising and maintaining office systems, including data management and filing
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff

Requirements

• Female
• Age below 45
• 5 years experience
• Professional Qualification
• External Communication Skills
• Good Computer Literacy