Job Duties

• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation and, occasionally, take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, inquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Taking dictation and minutes
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff

Requirements

• Dynamic person with a positive attitude towards work
• Minimum3 years of experience in a similar position
• Excellent communication skills in English & Sinhala (verbal & written)
• Good public relation skills
• Active listener with a customer focus
• Completion of secondary education (GCE A/L)
• High computer literacy, including in MS Office Suite
• Ability to multitask and undertake other tasks
• Attention to detail